1.  Name

The Name of the Association shall be Asia-Pacific Christadelphian Bible Mission Incorporated. (Mission)

2.  Vision

A united Australasian ecclesial community, working in partnership with ecclesias across the Asia-Pacific region, in the servant spirit of the Lord Jesus, to plant and water ‘the things concerning the kingdom of God and the name of Jesus Christ’ in every country as God permits, until the return of the Master of the Household.

3.  Objects

  • ‘To preach in the nations of the Asia–Pacific region the Gospel taught by the Apostles, being “the things concerning the kingdom of God and the name of Jesus Christ”, as detailed in the Bible, (and conveniently summarised in the Birmingham Amended Statement of Faith and Addendum).
  • To foster the formation of Ecclesias across the Asia–Pacific region, and to assist them to develop spiritually toward maturity, responsibility and autonomy.
  • To provide support for ecclesial infrastructure and the material welfare of brothers and sisters as necessary.
  • To encourage Ecclesias across the Asia-Pacific region to see themselves as part of the wider brotherhood, and to contribute as valued and respected parts of the Body of Christ.

4.  Membership

Individual brethren and sisters who are members of affiliated Ecclesias in the Australasian Central Fellowship. An “affiliated Ecclesia” is one which is part of the Christadelphian Central Fellowship and domiciled in Australia or New Zealand and which has registered its affiliation with the National Committee.

Individual brethren and sisters of the Australasian Central Fellowship but living in isolation, may register their individual affiliation with the National Committee.

5.  General Meetings

5.1  Annual General Meeting

To be held once each calendar year within six months of the annual balancing date. Notice of such shall be given by written advice to all registered affiliated Ecclesias and individuals at least four weeks prior to the meeting. Such notice shall detail agenda items for the meeting.

The purpose of the meeting is to:-

  • approve the Annual Report and Accounts presented by the National Committee
  • approve the establishment and/or disbandment of Regional Committees
  • deal with other business as requested by the members.

A quorum for this meeting is 20 members. Proxy voting is not permitted.

5.2  Extra-ordinary General Meeting

Such meetings can be called by the National Committee giving four weeks written notice to the affiliated Ecclesias detailing the nature of the business to be discussed.

Upon receipt of a written request from any Regional Committee, or 50 individual members or one or more Ecclesias with a combined membership of 50 or more, the National Committee will within three weeks of receipt of such, call a meeting giving four weeks written notice to registered affiliated Ecclesias and individuals detailing the nature of the business to be discussed.

A quorum for this meeting is 20 members. Proxy voting is not permitted.

5.3  Biennial Conference Information Session

A session will be arranged at each Christadelphian Conference and Fraternal Gathering to provide information to members and gain feed back from members.

No set quorum is required for this meeting.

5.4  Mission Conference

To be held once each calendar year, usually on the same day as the Annual General Meeting comprising members of the National and Regional Committee.

This is to be a strategic and annual planning conference.

Voting to be on the basis of one vote for each National and Regional Committee member present.

A quorum for this meeting is 10 members of the National and Regional Committees. Proxy voting is not permitted.

6.  Powers and Responsibilities

6.1  Public Officer

The Public Officer will be appointed by the National Committee.

6.2  Custody and Inspection of Documents

The Public Officer shall keep in his custody or under his control all records, books and other documents relating to the Mission.

The records, books and other documents relating to the Mission shall be open to inspection, free of charge, by a member of the Mission at any reasonable hour.

6.3  Register of Members

The affiliated Ecclesias registers of their own members are deemed to be the decentralised “Register of Members” of the Mission.

6.4  Common Seal

The National Committee shall have power to use the Common Seal in the execution of any or all of the powers vested in it or otherwise in relation to the affairs and business of the Mission. The Common Seal shall only be used with the authority of the National Committee and in the presence of any two of its members.

6.5  National Committee

The National Committee is the administrative arm of the Mission and is responsible for reporting to the members and to Government and Regulatory Authorities. It has oversight of all activities of the Mission and is responsible to the members of the Mission for its activities. In addition, the Committee is to provide a strategic perspective to the Mission.

6.5.1  Membership – Regional Representation

One member from each Region elected biennially (even years) by each Regional Committee and advised in writing to the National Committee Secretary. Casual vacancies to be filled by the Regional Committee.

6.5.2  Membership – Secretariat

The Secretariat will be elected biennially (odd years prior to the Mission Conference) by all Regional Committees. Voting to be on the basis of 1 vote per 50 members or part thereof of the total membership of affiliated Ecclesias in the Region they represent. The National Committee to determine the number required.
All candidates require nomination. Nominations for each position to be made in writing by Regional Committees. The National Committee to appoint Returning Officer and Scrutineer to seek nominations from Regional Committees, prepare ballot papers and conduct the ballot. Casual vacancies to be filled by the National Committee.

6.5.3  Meetings

The National Committee shall meet at least once per year. Where decisions are required between meetings, telephone/mail/email polls can be conducted where appropriate.
A quorum will be 6 members and voting on the basis of one vote per member. Proxy voting is not permitted.

6.5.4  Secretariat

The Secretariat attends to the day to day administrative matters and legal requirements. It has no decision making power in its own right, apart from discretions bestowed upon office bearers by the Mission Conference.

6.5.5  Office Bearers

Office Bearers to be appointed as required from time to time by the National Committee.

6.6  Regional Committees

Each Regional Committee is responsible for the management of all Mission activities in areas allocated to it by the Mission Conference.

Each Regional Committee is also responsible for publicity of mission activities and fund raising within its Region.

Each Regional Committee shall be comprised of:

  • The National Committee member for the Region.
  • Delegates from affiliated Ecclesias in its Region, on the basis of one delegate for every 50 members or part thereof.
  • Other persons with specialist qualifications appointed by Regional Committee. These appointees will not have voting rights.

Regional Committee voting shall be on the basis of one vote for each delegate and the National Committee member. Proxy voting is not permitted.

Each Regional Committee shall provide a regular financial and activities report and an annual budget of Income and Expenditure to the National Committee.

6.7  Area Teams

  • Area Working Teams/Individuals are responsible to the designated Regional Committee for the oversight of the work of the Mission in an entire country or a section of a country.
  • They will plan and direct initial preaching work.
  • They will liaise with and provide physical and spiritual support for brethren domiciled in the area of their responsibility.
  • They will co-ordinate preaching and pastoral fieldworker visits and provide ongoing support for Fieldworkers.
  • They will report regularly as required to the Regional Committee.
  • They will plan and administer the Mission budget for their area of responsibility.

7.  Finance Administration

7.1  Fees

No entrance fee is payable for admission to membership.

No member is required to pay any annual subscription or other amount in respect of membership.

7.2 Sources of Funds

The funds of the Mission shall be derived from contributions by affiliated Ecclesias and individual brethren and sisters and such others sources as the Mission Conference or National Committee determines. National appeals can only be made after approval by the Mission Conference or the National Committee.

All money received by the Mission shall be deposited as soon as practicable and without deduction to the credit of the Mission’s bank account.

The income and property of the Association whence so ever derived shall be applied solely towards the promotion of the objectives of the Association and no portion thereof shall be paid or transferred directly or indirectly by way of dividend bonus or otherwise howsoever by way of profit to the members of the Association provided that nothing herein shall prevent the payment in good faith of remuneration to any officer or servant of the Association or to any member of the Association in return for any services actually rendered to the Association or reasonable and proper rent premises let by any member to the Association.

7.3  Management of Funds

The funds of the Mission shall be used in pursuance of the objects of the Mission in such manner as the National Committee shall determine in accordance with the Mission Conference Approved Budgets.

All cheques and other negotiable instruments shall be signed by the Secretary, Treasurer or other persons as determined by the National or Regional Committees.

The accounts of the Regional and National Committees will be audited prior to the Annual General Meeting.

Funds for the purchase of capital items will be regarded as expended by the Mission and title to the asset will be vested in the local mission, Ecclesias, special trusts etc.

8.  Ballots

Postal ballots shall be conducted by two scrutineers appointed by the National Committee..

9.  Rules and Procedures

Activities of the Mission shall be regulated by a set of rules/guidelines determined from time to time by a majority vote at the Mission Conference. Such rules are to be read in conjunction with this constitution.

10.  Winding Up

The Mission shall not be dissolved except at a General Meeting of the Mission specially convened for the purpose and by a Special Resolution. If upon the winding up or dissolution of the Mission there remains after the satisfaction of all its debts and liabilities any property whatsoever the same shall not be paid to or distributed among the members of the Mission but shall be given or transferred to some other charitable institution or charitable institutions having objects similar or in part similar to the objects of the Mission and which shall also prohibit the distribution of its or their property among its or their members such institution or institutions to be determined by the members of the Mission at or before the time of dissolution or in default thereof by the Chief Judge of such Court as may have or acquire jurisdiction in the matter.

11.  Liability of Members

Members are not liable to contribute any amount towards payment of debts and liabilities of the Mission or the costs, charges and expenses of the winding up of the Mission.

12.  Constitution Amendments

This constitution may be amended by a Special Resolution.

13.  Special Resolutions

A resolution of the Mission is a resolution if:-

  • it is passed by a majority which comprises not less than three-quarters of such of the Mission as, being entitled under this Constitution so to do, vote in person at a general meeting of which not less than 4 weeks written notice specifying the intention to propose the resolution as a special resolution was given in accordance with this Constitution; or
  • where it is made to appear to the authority for the time being administering the Associations Incorporation Act, 1984 that is not possible or practicable for the resolution to be in the manner specified in paragraph (1) – the resolution is passed in a manner specified by that authority.

14.  Service of Notices

For the purpose of this Constitution a notice may be served by or on behalf of the Mission upon any member either personally, by email or by sending it by post to the member either at the member’s address shown in the register of members or at the address of the member’s affiliated Ecclesia or by notice sent, by mail or email, to the Recorder of the member’s affiliated Ecclesia.

Where a document is sent to a person by properly addressing, prepaying and posting to the person a letter containing the document, the document shall, unless the contrary is proved, be deemed for the purposes of this Constitution to have been served on the person at the time at which the letter would have been delivered in the ordinary course of post.

Incorporates all amendments to 14th November 2015.
 

Page Last Updated: August, 2016